How to ask for a job reference
Quick answer: To ask for a job reference, pick the right person, fill in how you know them, add the job and the deadline, keep the permission line and send it early.
- Pick the right person. Someone who knows your work: a recent manager, a lecturer, a senior colleague or a client.
- Fill in how you know them. Where you worked together, your role and the months, so they remember the details.
- Add the job and the deadline. The job title, the company and when references are due, if you know.
- Keep the permission line. It tells them you won't pass on their details until they say yes.
- Send it early. Copy it into an email or download it. Give them at least a week, and thank them afterwards.
Always ask first
Ask before you put someone's name on an application. It's polite, it gives them time to prepare, and a referee who knows a call is coming gives a better reference. The letter asks permission and says you won't share their details until they agree.
Help them help you
Remind them when you worked together and what you did, and offer the job description and your CV or resume. A referee who knows what the job needs can say the right things about you.
UK and US references
UK employers often ask for two referees, one of them your most recent employer, and many only confirm dates and job title. US employers usually call references near the end of the process and may ask for a list of three. Either way, tell your referees which jobs you've applied for.
Frequently asked questions
Who should I ask for a reference?
Someone who has seen your work recently: a manager, supervisor, lecturer or senior colleague. Avoid family and friends unless the employer asks for a character reference.
How long before the deadline should I ask?
As early as you can, ideally a week or two. Add the deadline to the letter so they know when it's needed.
Is it better as an email or a letter?
An email is normal now. Copy the text into an email, or download Word or PDF if you prefer to send a letter.
Is my information sent anywhere?
No. The letter is made in your browser from fixed templates, with no AI and no upload.